Privacy Policy

Last updated: 3 August 2022

IJS Publishing Group (IJSPG) is committed to maintaining your confidence and trust with respect to your privacy. The company is registered with the UK Information Commissioner’s Office (ICO) and acts in line with Data Protection Act 2018 (DPA 2018), and the UK General Data Protection Regulation (UK GDPR).. This privacy policy explains how we collect, use and share your personal information.

About our privacy policy

This privacy policy applies to our websites, apps and other services, including programs and events, that refer or link to this privacy policy (each, a “Service”). This policy may be supplemented by additional privacy statements, terms or notices provided to you or by the Service. The company that owns or administers the Service, as identified therein, is the primary controller of your personal information provided to, or collected by or for, the Service.

Data Collected

We collect anonymous data from every visitor of the Website to monitor traffic and fix bugs. For example, we collect information like web requests, the data sent in response to such requests, the Internet Protocol address, the browser type, the browser language, and a timestamp for the request.

 

We ask you to log in and provide certain personal information (such as your name and email address) in order to be able to save your profile and the documents and comments associated with it. In order to enable these or any other login-based features, we use cookies to store session information for your convenience. You can block or delete cookies and still be able to use the Websites, although if you do you will then be asked for your username and password every time you log in to the Websites. In order to take advantage of certain features of the Websites, you may also choose to provide us with other personal information, such as your picture or personal website, but your decision to utilise these features and provide such data will always be voluntary.

 

You are able to view, change and remove your data associated with your profile. Should you choose to delete your account, please contact us and we will follow up with such request as soon as possible.  Minors and children should not use our services. By using the Website, you represent that you have the legal capacity to enter into a binding agreement.

How we use your Data

We are committed to delivering a relevant and useful experience to you. Depending on how you interact with us and the Service, we use your personal information to:

  • Provide, activate and manage your access to and use of the Service;
  • Process and fulfil a request, order, download, subscription or other transaction;
  • Offer you customised content and other personalisation to make the Service more efficient for you and more relevant to your interests and geography;
  • Enhance and improve the Service, such as add new content and features;
  • Notify you about changes, updates and other announcements related to the Service;
  • Deliver targeted advertisements, promotional messages, and other information related to the Service and to your interests;
  • Provide technical, product and other support and help to keep the Service working, safe and secure; and/or
  • Identify usage trends and develop data analysis, including for the purposes of research, audits, reporting and other business operations, such as to pay royalties and license fees to third-party content providers, determine the effectiveness of our promotional campaigns, evaluate our business performance, or in other ways pursuant to a customer agreement.

We may also use your personal information to:

  • Respond to your requests, inquiries, comments or concerns;
  • Invite you to submit or review manuscripts or otherwise participate in our publishing programs;
  • Issue payments and statements, such as for royalties and editorial fees;
  • Conduct and administer user testing and surveys as well as sweepstakes, competitions and similar promotions;
  • Provide you with relevant promotional messages and other information about products, events and services of ours, our group companies and third parties such as societies and sponsors;
  • Enhance and improve our products, events and services and develop new ones; and/or
  • Comply with our legal obligations, resolve disputes and enforce our agreements.

 

We only use your personal information to provide you our services or to communicate with you about the services or the Websites.

With respect to any documents you may choose to upload to the Websites, we take the privacy and confidentiality of such documents seriously. If you choose to make a document public, please be aware we can’t protect public data and we are not responsible for any violation of privacy law you may be liable for.

 

We employ industry standard techniques to protect against unauthorised access of data about you that we store, including personal information.

We do not share personal information you have provided to us without your consent, unless:

 

  • It is needed to conduct our service you have requested

doing so is appropriate to carry out your own request;

  • we believe it’s needed to enforce our Terms of Service, or that is legally required;
  • we believe it’s needed to detect, prevent or address fraud, security or technical issues;
  • to otherwise protect our property, legal rights, or that of others.

 

We are based in the United Kingdom. If you are visiting the Websites from outside the UK, you agree to any processing of any personal information you provide us according to this policy.

 

We may contact you, by email or other means. For example, we may send you promotional emails relating to us or other third parties if we feel you would be interested in, or communicate with you about your use of the websites. We may also use technology to alert us via a confirmation email when you open an email from us. You can modify your email notification preferences by clicking the appropriate link included in the footer of email notifications. If you do not want to receive emails from us, please opt out of receiving emails at the bottom of any of our emails or by editing your profile preferences or inform us directly.

Sharing of Data

We don’t share your personal information with third parties. Only aggregated, anonymized data is periodically transmitted to external services to help us improve the Websites and services. We currently use Google Analytics (traffic analysis, SEO optimization) and Mailchimp (mailing list management). We have listed below what data these third parties extract exactly. Feel free to check out their own Privacy Policies to find out more.

  • Google Analytics: anonymous (ad serving domains, browser type, demographics, language settings, page views, time/date), pseudonymous (IP address)
  • Mailchimp: name and email of our subscription list

We also use social buttons provided by services like Twitter, Google+, LinkedIn and Facebook and serv. Your use of these third party services is entirely optional. We are not responsible for the privacy policies and/or practices of these third party services, and you are responsible for reading and understanding those third party services’ privacy policies.

 

We employ and contract with people and other entities that perform certain tasks on our behalf and who are under our control (our “Agents”). We may need to share personal information with our Agents in order to provide products or services to you. Unless we tell you differently, our Agents do not have any right to use Personal Information or other information we share with them beyond what is necessary to assist us. You hereby consent to our sharing of Personal Information with our Agents.

 

Your choices

We may also share your personal information with our group and with sponsors, joint venture partners and other third parties, including entities for which we are acting as an agent, licensee, application host or publisher, such as societies, that wish to send you invitations, surveys, programs or information about their products and services that may be of interest to you as determined by your choices in managing your communications preferences and other settings.

The Service may let you post and share personal information, comments, messages, materials and other content. Any such information that you disclose publicly or in discussion fora in the Service may be collected and used by others, may be indexed by search engines, and might not be able to be removed.  Please be careful when disclosing personal information in these public areas.

 

Legal reasons

We also will disclose your personal information if we have a good faith belief that such disclosure is necessary to:

  • meet any applicable law, regulation, legal process or other legal obligation;
  • detect, investigate and help prevent security, fraud or technical issues; and/or
  • protect the rights, property or safety of IJSPG, our users, employees or others;

and as part of a corporate transaction, such as a transfer of a journal or other assets to or an acquisition by or merger with another company.

 

We may choose to buy or sell assets. In these types of transactions, user information is typically one of the transferred business assets. Moreover, if we, or substantially all of our assets, were acquired, or if we go out of business or enter bankruptcy, user information would be one of the assets that is transferred or acquired by a third party. You acknowledge that such transfers may occur, and that any acquirer of us or our assets may continue to use your personal information as set forth in this policy.

Accessing and updating your information

The Service may allow registered users to directly access their account information and make corrections or updates at any time.

Keeping such information up to date is solely the responsibility of the user. Registered users may also close their account directly through the Service or by contacting the Service’s customer support.

You have the right under certain privacy and data protection laws, as may be applicable, to request free of charge:

  • Access to and correction and deletion of your personal information;
  • Restriction of our processing of your personal information, or to object to our processing; and/or
  • Portability of your personal information.

 

Data retention

We retain your personal information for as long as necessary to provide the Service and fulfill the transactions you have requested, or for other essential purposes such as complying with our legal obligations, maintaining business and financial records, resolving disputes, maintaining security, detecting and preventing fraud and abuse, and enforcing our agreements.

 

Data security

We take precautions to safeguard your personal information against loss, theft and misuse and unauthorised access, disclosure, alteration and destruction through the use of appropriate technical and organisational measures.

 

Grounds for processing

When we process any personal information within the scope of certain privacy and data protection laws, we do so:

  • where necessary to provide the Service, fulfill a transaction or otherwise perform a contract with you or at your request prior to entering into a contract;
  • where necessary for our compliance with applicable law or other legal obligation;
  • where necessary for the performance of a task carried out in the public interest;
  • where applicable, with your consent; and/or
  • as necessary to operate our business, protect the security of our systems, customers and users, detect or prevent fraud, or fulfill our other legitimate interests as described in the sections above, except where our interests are overridden by your privacy rights.

Where we rely on your consent to process personal information, you have the right to withdraw your consent at any time, and where we rely on legitimate interests, you may have the right to object to our processing.

Changes to the Privacy Policy

We may amend this Privacy Policy from time to time. Use of information we collect now is subject to the Privacy Policy in effect at the time such information is used. If we make major changes in the way we collect or use information, we will notify you by posting an announcement on the Website or sending you an email. A user is bound by any changes to the Privacy Policy when he or she uses the Services after such changes have been first posted.

 

Contact

If you have any questions, comments, complaints or requests regarding this privacy policy or our processing of your information, please contact:

Tel: 0207 754 5520

IJS Publishing Group
85 Great Portland Street
Marylebone
London W1W 7LT

 

You also may lodge a complaint with the data protection authority in the applicable jurisdiction.